Last modified: November 28, 2024
Elation integration
An introduction to Elation
Elation Health is a technology platform for high-value primary care. Since 2010, Elation has provided clinical-first solutions through a collaborative EHR, helping practices communicate more efficiently and deliver personalized care. Today, Elation supports 32,000 clinicians caring for millions of Americans.
Key features of Elation
Clinical-first design: Designed for physicians to streamline workflows and provide easy access to patient data.
Patient engagement: Enables secure communication, telehealth, and patient portals to maintain doctor-patient interactions.
Support for value-based care: Focuses on achieving better outcomes and efficient management aligned with value-based care models.
Intuitive EHR: Provides easy charting, real-time updates, and comprehensive patient records within a simple interface.
Interoperability: Integrates with other health systems to facilitate collaboration while maintaining the integrity of the provider-patient relationship.
Setting up the Elation + Fullscript integration
The Elation integration with Fullscript requires coordination between both Fullscript and Elation for setup and activation. Practitioners who already have a Fullscript account and want to integrate it with Elation, follow these steps:
- Sign in to your Fullscript account. If you don’t have an account, sign up here.
- From the practitioner menu, select Integrations.
- Select Elation.
- Then, click Get Started Now.
- Sign your Authorization and Consent (A&C) form and click Send. Fullscript will acknowledge receipt of the form, provide you with a copy, and inform Elation to authorize the application on your Elation account.
Note:
Please allow 3-5 business days to process your request. Fullscript will send you an email once Elation has informed us the interface has been authorized.
- Then, navigate to a patient’s chart in Elation.
- Click Fullscript in the upper-left corner of the patients profile.
Note:
It may take up to a full day for the Fullscript button to populate. If you don’t see it immediately, hang tight, check back in 24 hours.
- Log in with your existing Fullscript credentials to start using the integration.
Tip!
Logging in will only be required the very first time you use the integration. You can associate multiple Fullscript accounts to one Elation account.
- Select the Elation practitioner account you want connected to your Fullscript account. Please note that this can’t be changed later.
Note:
If other practitioners in your practice want to use Fullscript with Elation, they’ll need a Fullscript account. You can add them as sub-practitioners under your Fullscript store (so they’re covered by your BAA), or they can create their own store if they have an Elation account.
- If there’s no Business Associate Agreement (BAA) on file for your account, you’ll be asked to sign a BAA document. Click Start Signing to begin.
Note:
Only the Fullscript account owner will have the authority to sign the BAA. If you are not your Fullscript account’s owner, please let the Fullscript account owner know to log into their Elation account and sign the BAA.
- Once signed, you can begin using the integration.
Creating a Fullscript recommendation in Elation
For this integration, clicking the Fullscript link in an Elation patient profile opens Fullscript in a new tab. Practitioners can access all Fullscript features, create a plan, and then close the tab to return to Elation. The recommended supplements will appear in the Chronological Record.
- Navigate to a patient the way you normally do.
- Click on the Fullscript link or go through integrations.
- The patient information from Elation will automatically be used to search for an existing matching patient based on email address. If the patient doesn’t exist in Fullscript yet, you have the option to create a new patient instead, which will create a new patient profile in Fullscript.
- You’ll then be directed to the patient profile in Fullscript. Create a plan as you normally would in Fullscript.
- When you’re ready to send the plan, click Send to patient.
- After sending the plan to your patient, you can close the Fullscript tab and navigate back to Elation. The recommended supplements will be listed under Chronological Record in the patient chart.
Deactivating the integration & unlinking your practitioner account
Deactivating this integration would be necessary under two circumstances: If you connect the incorrect Fullscript account to your Elation account, or if you no longer want Fullscript active inside your Elation instance.
To disconnect your Fullscript practitioner account from your Elation account on Fullscript:
- Log into your Fullscript account.
- From the practitioner menu, select Integrations.
- Select Elation and then click the Disconnect button.
Note:
If you wish to reactivate the integration, please email elationintegration@fullscript.com or contact your Elation representative and we will work with the Elation team to get the integration enabled.
Frequently asked questions
Is there a cost to use Fullscript as an Elation member?
No! Elation’s integration with Fullscript is available to all Elation members at no additional cost, and a Fullscript account is free.
Where do I find my Elation Practice Name needed in order to submit the Authorization and Consent form?
If you don’t know what your practice name with Elation is, please refer to Elation’s Practice Locations Guide.
What is the Elation Authorization & Consent (A&C) form and how do I submit it?
The Authorization and Consent form is a requirement from Elation to enable a 3rd-party integration such as Fullscript. Simply review and complete it here, then wait for the Fullscript team to let you know that the integration is enabled. This Fullscript team will send an email confirming receipt and a follow-up email once approved and the integration is enabled on the Elation end.
Once enabled, the Fullscript app will be available under patient information in the patient chart in Elation. You’ll need to have a Fullscript account and execute a Business Associate Agreement (BAA) in order to use the integration, if you don’t already have one on file under your account.
Why do I need a Business Associate Agreement (BAA) with Fullscript to enable the Elation integration?
All Elation marketplace partners are required to execute BAA with accounts wanting to access their integrations. We have a standard BAA that you’ll sign when redirected to Fullscript via the Elation integration for the first time.
My practice is not a Covered Entity, we don’t need to sign a Business Associate Agreement (BAA), how do we bypass this step?
Please reach out to your Fullscript account manager and ask us to action this. If you don’t know who your Fullscript account manager is, please reach out to elationintegration@fullscript.com and someone will assist you.
Will details of existing plans created in the Fullscript web app be synced to Elation?
No. Only the details of plans that are created using the integration will automatically be synced to the patient chart in Elation. However, you can use Fullscript to edit older treatment plans, and the products will automatically sync back to Elation after the integration has been enabled.
Can I edit a plan that has already been sent through the integration to the patient?
Yes, you can edit a treatment plan on Fullscript that was previously sent through the integration.
Note:
This will display as a new treatment plan in Elation and your patient will receive an email that their plan has been updated.
Can I delete or cancel a plan that has already been sent through the integration to the patient?
If you cancel a plan in Fullscript, that cancellation will not be reflected in Elation; and vice versa. If a product(s) from Fullscript is deleted from Chronological Record or Permanent OTC Meds in Elation, it will not be reflected in Fullscript.
If I write plans directly in Fullscript after the integration has been enabled will I be able to see it in Elation?
Yes, you no longer need to go through the Elation integration to ensure that plans are written back to Elation. If the patient is already linked in the integration, creating and saving a plan in Fullscript will sync it to Elation—even without going through the integration itself.
Where do I access the Fullscript integration within Elation?
Once enabled, navigate to a patient’s chart and click on Fullscript on the left-hand navigation under patient information. Once you’ve sent a plan, it’ll automatically be documented under the Chronological Record.
I am not seeing recommendations for my patients populating in the Permanent OTC Meds section. Why?
To have products from your plans populate in the Permanent OTC Meds section of the patient chart, set duration to ‘ongoing’ when you are creating a Fullscript plan for your patients.
Can I edit a plan that’s already been sent to the patient?
No, you can’t. A brand new plan will be written.
Can I change the Elation practitioner that I assigned to my Fullscript account when I first signed in?
Unfortunately, we are not able to switch the Elation practitioner account that was initially selected at this time. Please contact elationintegration@fullscript.com for additional assistance.
I’m a practitioner who shares an Elation account with other providers but we don’t all operate under the same Fullscript store. Can we still utilize this integration?
Yes! This integration allows one Elation account to be connect with multiple Fullscript stores. Please note the account owner of each Fullscript account must initiate the integration process within their account. If you’re an account owner, you can begin this process by clicking here.
Does the patient experience change because of this integration?
No, the patient experience doesn’t change. They will continue to receive an email and/or text when a plan has been sent to them. They will continue to order through Fullscript. Orders filled on Fullscript will not be reflected in Elation at this time.
Will my lab orders be synced back to Elation?
Although labs can be added to plans, at this time, only supplements and personal care items will be synced back to Elation.
Troubleshooting certain errors
The Fullscript link doesn’t show up as an option in my patient’s chart
If the Fullscript link doesn’t appear on your patient’s chart, it’s due to one of the following:
- The integration isn’t yet enabled: The Fullscript team will be manually enabling the Elation integration on your account after receiving the Authorization and Consent form and connecting with Elation. This process might take a few business days. Please wait for an email from Fullscript informing you that the Elation integration has been enabled.
- Contact elationintegration@fullscript.com for further assistance if you don’t see the Fullscript link after receiving an email that the integration has been enabled for your account.
I’m trying to sign in, but it says “Account not found”
This could mean one of two things:
- You’re signed in to Fullscript with a different account than the account you’re trying to access through the integration. Please go to Fullscript and make sure you are signed in to the correct account.
- You’re trying to log in with an account that’s not registered under this integration. Please make sure you are logging in with the correct account.
I’m trying to write a plan for my patient, but it says “No email found”
Fullscript treats the patient email as the unique identifier, therefore an email needs to be added to Elation to be able to match it to a patient in Fullscript. Please edit the patient profile and add an email.
I’m trying to write a plan for my patient but it says “Email in use” with two confusing options.
In Fullscript, each patient must have a unique email address as their identifier. This means two patients can’t share the same email. However, in Elation, it’s possible to have multiple patients (such as family members) under a single email address. You have three options:
- Re-link and update the patient name in Fullscript:
- Scenario: For instance, John and Laura are husband and wife sharing an email. You want to create a plan for John, but the email is currently linked to Laura in Fullscript.
- Action: Re-link the email to John’s profile by updating the name from Laura to John in Fullscript. This effectively shifts the profile to John while using the same email.
- Re-link without changing the name in Fullscript:
- Scenario: If you are trying to create a plan for John but prefer not to alter the existing Fullscript profile named Laura, this scenario is similar to the above.
- Action: Re-link the email to the existing profile (still under Laura’s name) without changing the name. This means the plan you write will be under Laura’s name, despite being intended for John.
- Cancel and update email in Elation:
- Action: If neither of the above solutions is viable, you can choose to cancel the current process. You’ll need to return to Elation and update the email information for John or Laura to ensure each has a unique email. This allows you to create separate plans in Fullscript without issues.